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Privacy Policy

1. Introduction

WiseLeaf Scientific Ventures ("we," "our," or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, process, and safeguard your personal information when you use our scientific publishing services, including both our subscription-based publishing platform and individual publication services.

2. Information We Collect

2.1 Personal Information

• Contact information: name, email address, postal address, phone number
• Professional information: institutional affiliation, research interests, academic credentials
• Payment information: billing address, payment method details (processed securely through third-party payment processors)
• Account information: username, password, preferences, and subscription details

2.2 Manuscript and Publication Data

• Research manuscripts, articles, and book content submitted for publication
• Peer review comments and editorial correspondence
• Publication metadata and bibliographic information
• Usage statistics for published content

2.3 Technical Information

• IP address, browser type, operating system
• Website usage data, page views, and navigation patterns
• Cookies and similar tracking technologies
• Log files and system performance data

3. How We Use Your Information

3.1 Publishing Services

• Processing and publishing your research manuscripts, articles, and books
• Managing the peer review process and editorial communications
• Providing both subscription-based access (with credit allocation) and individual publication services
• Distributing published content to our global network

3.2 Account Management

• Creating and maintaining your user account
• Processing subscription payments and managing credit allocations
• Processing individual publication fees (₹2,000 / $25 USD for articles, ₹2,000-₹25,000 / $25-$300 USD for books)
• Providing customer support and responding to inquiries

3.3 Communication

• Sending updates about your submissions and publications
• Providing newsletter content about research developments
• Notifying you about policy changes and service updates
• Marketing communications (with your consent)

4. Legal Bases for Processing (GDPR)

We process your personal data based on:

• Contract performance: Publishing services, subscription management
• Legitimate interests: Improving our services, fraud prevention, system security
• Consent: Marketing communications, optional services
• Legal obligations: Compliance with publishing standards and regulations

5. Data Sharing and Disclosure

5.1 Third-Party Service Providers

• Payment processors for subscription and individual publication fees
• Cloud hosting and data storage providers
• Email service providers for communications
• Analytics and performance monitoring services

5.2 Academic and Research Community

• Published content is made available to subscribers and individual purchasers
• Author information is included in published works and bibliographic databases
• Peer reviewers receive manuscripts for review (anonymized as appropriate)

5.3 Legal Requirements

We may disclose information when required by law, court order, or to protect our rights, property, or safety.

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and employee training
• Secure payment processing through certified providers

7. Data Retention

• Account information: Retained while your account is active and for 7 years after closure
• Published content: Retained indefinitely for archival and research purposes
• Payment records: Retained for 7 years for accounting and tax purposes
• Technical data: Retained for 2 years unless longer retention is required

8. Your Rights

Depending on your location, you may have the following rights:

• Access: Request information about your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your data (subject to legal and contractual obligations)
• Portability: Receive your data in a structured format
• Objection: Object to processing based on legitimate interests
• Restriction: Request limitation of processing

9. International Transfers

We operate globally with data centers in the United States, United Kingdom, and India. When transferring data internationally, we implement appropriate safeguards including:

• Standard Contractual Clauses (SCCs)
• Adequacy decisions where applicable
• Additional technical and organizational measures

10. Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your session and preferences
• Analyze website usage and performance
• Provide personalized content recommendations
• Enable social media features

You can manage cookie preferences through your browser settings.

11. Children's Privacy

Our services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children under 16.

12. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes by posting the updated policy on our website and, where appropriate, sending you an email notification.